At Vivari Limited, we’re committed to protecting and respecting your privacy.
We would like you to know that we will only use your personal information where necessary in order to provide our services.
This Policy explains why and how we collect your personal information, how we use it, how we protect it, who has acces to it and for what purpose and what rights you have in relation to our use of your personal information.
What personal information do we collect and why?
The information we collect will depend upon your interaction with us. We have grouped our interactions into the following categories:
If you are an employee, we will collect the following personal information from you for remuneration, taxation, pension and benefits, training, and employee records purposes:
- NI number
- Identity documentation
- Contact details
- Bank details
We will hold this data for the duration of your employment and seven years thereafter, in order to meet our legal obligations.
If you have applied for a vacancy with us we will hold your personal information, in order to process your application. The information we hold is likely to include:
- Contact details
- CV/application form (or equivalent)
If you are unsuccessful in obtaining a role with us, unless you give us your specific consent to retain your personal information for future opportunities, we will not keep your personal information once the role has been filled, you can be assured that all the details we hold on you will be deleted at this stage. If you are successful in obtaining a role with us, your personal information will be treated in accordance with our section above titled ‘Employees’.
We consider this category to be any individual with whom we interact, in order to deliver services. This might include healthcare professionals, individuals receiving training services, or commercial client employees. We will only hold personal information to the extent this is necessary to deliver services on behalf of our commercial clients or evidence the same. This is likely to include:
- Contact details (email address or telephone number)
- Job title
- Place of work
If the organisation you represent is a supplier or other business providing services to us, we will hold your personal information for a legitimate business interest. It is likely that you either provided this information to us with a business card or we obtained it from publicly available sources. This information might include:
- Contact details (email address and telephone number)
- Organisation you represent
(a) Identity (b) Contact (c) Financial (d) Transaction Lawful basis for processing including basis of legitimate interest
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated) (b) Necessary for our legitimate interests (to maintain relationships with our commercial clients and also ensure we fulfil our legal obligations as employer)
Necessary for our legitimate interests (delivery of services on behalf of our commercial clients)