
Privacy
At Vivari Limited, we’re committed to protecting and respecting your privacy.
We would like you to know that we will only use your personal information where necessary in order to provide our services.
This Policy explains why and how we collect your personal information, how we use it, how we protect it, who has acces to it and for what purpose and what rights you have in relation to our use of your personal information.
What personal information do we collect and why?
The information we collect will depend upon your interaction with us. We have grouped our interactions into the following categories:
If you are an employee, we will collect the following personal information from you for remuneration, taxation, pension and benefits, training, and employee records purposes:
- Name
- Address
- NI number
- Identity documentation
- Contact details
- Bank details
We will hold this data for the duration of your employment and seven years thereafter, in order to meet our legal obligations.
If you have applied for a vacancy with us we will hold your personal information, in order to process your application. The information we hold is likely to include:
- Name
- Address
- Contact details
- CV/application form (or equivalent)
If you are unsuccessful in obtaining a role with us, unless you give us your specific consent to retain your personal information for future opportunities, we will not keep your personal information once the role has been filled, you can be assured that all the details we hold on you will be deleted at this stage. If you are successful in obtaining a role with us, your personal information will be treated in accordance with our section above titled ‘Employees’.
We consider this category to be any individual with whom we interact, in order to deliver services. This might include healthcare professionals, individuals receiving training services, or commercial client employees. We will only hold personal information to the extent this is necessary to deliver services on behalf of our commercial clients or evidence the same. This is likely to include:
- Name
- Contact details (email address or telephone number)
- Job title
- Employer
- Place of work
If the organisation you represent is a supplier or other business providing services to us, we will hold your personal information for a legitimate business interest. It is likely that you either provided this information to us with a business card or we obtained it from publicly available sources. This information might include:
- Name
- Contact details (email address and telephone number)
- Organisation you represent
To register you as a new customer The ongoing provision of services to you, tasks including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us To manage our relationship with you which will include: Provision of service specific information to you; Notifying you about changes to our terms or privacy policy The ongoing employment relationship which will include: Paying you; Reporting to the regulator authorities; Liaising with our clients To commission services from you To provide services on behalf of our commercial clients
(a) Identity (b) Contact (c) Financial (d) Transaction Lawful basis for processing including basis of legitimate interest
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated) (b) Necessary for our legitimate interests (to maintain relationships with our commercial clients and also ensure we fulfil our legal obligations as employer)
Necessary for our legitimate interests (delivery of services on behalf of our commercial clients)
Like many other websites, our website uses cookies. ‘Cookies’ are small pieces of information sent to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use the following cookies… Google Analytics – this allows us to look at really useful data about the visitors we have had to our website. To read more about Google’s cookies visit https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage Careers & Contact Forms – if you use our online contact/application forms we will use a cookie to remember who you are. During the application process you are redirected to a third party and this cookie allows us to register that you have returned to our website once you have completed the process. YouTube/Vimeo – if our website contains videos then some cookies may be used for tracking views etc. These cookies are implemented if you press play though. This helps us to improve our website and deliver a better, more personalised service. It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit www.aboutcookies.org or www.allaboutcookies.org . Turning cookies off may result in a loss of functionality when using our website.